GRAND REUNION 2008 PREPARATIONS

January 26, 2008

10:15 AM – 4:45 PM

Celema’s Place

Attendance:  Eileen Robleza-Chiu, Gemma Charlon-Espia, Ma. Josephine Aquino-Pleños, Victoria Balanza, Lourdes Llarenas-Dequiña, Veronica Sarmiento-Ignes, Helen Aturdido-Angeles, Lorna Ignacio-Rodriguez, Evelyn Mefragata-Comidoy, Cyrille Urbano-Cerezo, Jeanelyn Samsona-Lipura, Susan Chan-Peteros,  Dindo Abantao, Eric Aduana, Jimmy Labso, Danny Salamat, Julius Ubas, Ariel Salvatierra, Alexis Austria

Minutes of the Meeting

            The president of batch 83, Mr. Dindo Abantao, presided over the meeting.

The meeting started with a prayer led by Mrs. Helen Aturdido-Angeles.

            The minutes of the previous meeting dated January 17, 2008 was read by Mrs. Ma. Josephine Aquino-Pleños.  The following were the corrections made:

1.      Several members were added in every committee (see minutes from the secretariat).

2.      Membership committee will be named, membership and recruitment.

3.      The government liason committee will include the marshals and motorcade.

The following are the new amendments made from the previous agreement:

1.      The Batch Outreach will be on December 20, 2008 instead of December 30, 2008.

2.      Financial reporting will be done every meeting.  Meetings will be done monthly instead of quarterly during the first half of the year.

The minutes was approved as read and corrected.

Mrs. Eileen Chiu read the financial report.  A question about the Php15,000 borrowed initial deposit at PB Com was raised by Mrs. Angeles.  Mrs. Chiu explained that this is her personal money that she has lent to the batch to open a batch account and that this will be returned to her without interest.  

The following were agreed upon by the group:

1.      The secretariat committee will now be secretariat and finance committee.  Mrs Chiu will be the treasurer and will keep financial records and report on the batch’s finances every meeting.  Mrs. Evelyn Comidoy will be the batch auditor.

2.      The webpage directory should include those who are abroad.  Mr. Jimmy Labso will update the directory.

3.      The website purchased by Mrs. Cortes could not be modified, hence, Mr. Labso suggested to retain his created website.

4.      Mrs. Chiu reported that Mrs. Gladys Calaus has asked about when, where and who gave out the goods during the outreach.  Her query was answered by Mrs. Chiu.

5.      The monthly regular meeting will be every 4^th Saturday of every month at 2 – 5 PM and a snack will be provided for reimbursement.  Next meeting will be on February 23, 2008 at 2 PM at Celema’s Place.

6.      Lourdes Llarena Dequiña suggested that batch 83 should have a retreat or recollection for the group’s spiritual growth in preparation for the big event.  The group seconded the suggestion and set November, 2008 as probable date.  Plans will be made later.

7.      Batch 83 reunion will be in the evening of December 30, 2008.

8.      Mr. Ubas raised the need of a headquarter.  The group agreed that this will be resolved as the need arise.

9.      The Grand reunion theme for the t’shirt logo will be prepared by the program committee.

10.  There will be three t’shirts for batch 83 alumni:

a.       Peach t-shirt for the working committee to be prepared before Feb 23, 2008 meeting.

b.      Collared t-shirts from Mrs. Theresa Cortes as stated in her committee report e-mailed to Mrs. Chiu.

c.       Grand reunion t-shirts for all batches

A suggestion to adapt a batchmate and sponsor their t-shirt was agreed upon and Mr. Ubas said he will adapt 2 batchmates and sponsor their t-shirts

11.  The video production which will be used for the grand homecoming reunion will be produced by Mr. Jimmy Labso.  The construction of the big screen will be done by the physical committee.  The program committee will tie up with the communications committee for the collection of pictures and videos for the video production.

The strategic planning started at 11:30 AM with an orientation by Mr. Julius Ubas and ended with a reporting of every committee’s output at 2:00 PM.  The committee members had a working lunch. The reporting ended at 4:15 PM.  All reports were submitted to the secretariat chair.

Snacks were served at 4:30 PM.

The meeting was adjourned at 4:45 PM.

Prepared:                                                         Noted:

MA.JOSEPHINE PLEÑOS               JULIA EILEEN CHIU

OIC Secretary                             Secretariat Chair

Approved:

JULIUS UBAS                      JOSE DINDO ABANTAO

Over-all Chairman                         Batch 83 President